When buyers should request sample confirmation
Request sample confirmation when the wool pile is custom, when the old supplier specification is unclear, when the profile groove is non-standard or when the order will become repeat distributor stock. It is also useful when the buyer must confirm color, roll length, label or carton mark before bulk order.
What ArctiveX checks before quotation
Before quotation, ArctiveX checks whether the available information is enough to discuss size, application and packing direction. The goal is to avoid quoting a visually similar strip that does not fit the real profile.
| Base width | Checked against the groove, drawing or old sample section. |
|---|---|
| Pile height | Checked against the real gap and sliding movement. |
| Backing type | Checked for thickness, shape and insertion stability. |
| Fin or non-fin | Checked when dust, air or water barrier requirements are higher. |
| Color | Checked by sample, photo or approved color direction. |
| Roll length | Checked for packing, warehouse receiving and repeat orders. |
| Packing / carton mark / label | Checked before bulk details are fixed. |
Application details to include
The same wool pile size can behave differently in a sliding window, sliding door, aluminum profile or distributor stock plan. Send the application together with the size information so the sample discussion starts from the real use case.
- Sliding window
- Sliding door
- Aluminum profile
- Distributor stock
- Replacement or repair channel
Simple sample confirmation process
The process should keep the buyer, sample and repeat-order file aligned before bulk order.
- Buyer sends drawing, sample photo, or current spec.
- ArctiveX checks dimensions and application.
- Sample or matching option is discussed.
- Bulk order details are confirmed.
- Repeat order specs are recorded for consistency.
What to record for repeat orders
After the sample direction is approved, keep a repeat-order file with base width, pile height, backing type, fin option, color, roll length, carton mark, label requirement and approved photos. This reduces small changes between batches.
Related pages for buyers
Use the RFQ checklist when you are preparing the first inquiry. Use the wool pile guide when the buyer team still needs to compare regular, siliconed, finned and self-adhesive options.
RFQ information checklist
Before requesting price, prepare these details so the supplier can check size, packing, sample and repeat order feasibility.
- Base width
- Pile height
- Backing thickness
- Density
- Color
- Roll length
- Packing method
- Order quantity
- Destination port
Send your current specification, drawing, or old sample photo. We can help check base width, pile height, backing, fin option, color, roll length and packing before quotation.
